VERVE Pulse tracks every machine you own in the same platform that runs your members and billing: a full equipment register, fault logging with printable out-of-order posters, service scheduling, QR name-plates on the gym floor and utilisation reporting. Built by VERVE Fitness, a commercial gym equipment company, included on every plan.
Gym equipment management software is the system that tracks every machine you own: what it is, where it lives, when it was serviced, and whether it's actually earning its floor space. For most gyms, that system is a folder of PDF manuals in a filing cabinet, a mental note that "that treadmill's been dodgy for a while," and a laminated warranty card that went missing two owners of the business ago.
The pain shows up in two places. First, safety: a fault that doesn't get logged is a fault that doesn't get fixed, and an incomplete WHS record is the thing an insurer or an inspector asks for on the one day you can't produce it. Second, money: equipment is one of the biggest line items a gym ever buys, and almost nobody can tell you which machines are actually used enough to justify the floor space they take up.
VERVE Pulse treats equipment as a first-class part of the platform, not a spreadsheet bolted on beside it. Every machine gets a register entry with its manufacturer, model, serial number, location, purchase date, warranty and service schedule, and staff log faults against that same record, with a printable "out of order" poster generated on the spot. QR name-plates on each machine let a coach scan and see the warranty, service history and any open faults right there on the gym floor, and members can scan the same plate to report a fault themselves.
This isn't a feature VERVE Pulse added to tick a box. VERVE Fitness is a commercial gym equipment company first: Pulse is built by the people who also design, build and fit out gyms, so the equipment module sits on the same platform as your members and your billing because that's genuinely how the business runs, not because a product manager thought equipment should get a page too. No other gym software vendor also builds gyms.
This is for the owner who's tired of chasing warranty paperwork after a machine fails, and for the gym that's growing fast enough that "I'll remember" stopped being a maintenance plan. VERVE Fitness customers can import their purchase history directly into the register. If you're switching your whole platform across, VERVE Pulse's importers cover Mindbody, GymMaster, Glofox, Hapana, PushPress, Zen Planner and WellnessLiving, migration is $990 and free on annual plans, and most gyms are live within 48 hours.
See the equipment register and a fault moving from a member's QR scan to a booked service, shown with sample data.
Every machine, serial, warranty and service state in one register.
From member QR scan to booked service without a phone call.
Manufacturer, model, serial number, location, purchase date, warranty and service schedule, all in one place, included on every plan. This isn't an afterthought: VERVE Fitness is a commercial gym equipment company first, and the register reflects that.
Manufacturer, model, serial number, location, purchase date, warranty and service schedule all sit against the one register entry, so a question about any machine has one place to look, not a filing cabinet to search.
Paste an order confirmation or upload a supplier invoice as a PDF or a photo, and the AI reads it and fills in the register entry for you, instead of a staff member typing serial numbers off a sticker one machine at a time.
VERVE Fitness customers can import their existing purchase history directly into the register, so equipment already bought from VERVE doesn't need to be entered machine by machine when the register is first set up.
The equipment module is included on every plan because VERVE Fitness builds and fits out gyms for a living, not because a software company decided equipment deserved a feature. No other gym platform vendor also builds the machines.
A machine that's out of action needs two things to happen fast: a sign on it, and a maintenance record that doesn't disappear the moment the fault's fixed. Both happen from the same screen.
Staff log a fault against a machine's record in a couple of taps, with a description of what's wrong, so the issue is documented the moment it's noticed instead of relying on someone remembering to mention it later.
A printable "out of order" poster generates per fault, ready to tape to the machine straight away, so members know not to use it without staff having to design a sign from scratch every time.
Overdue and upcoming service alerts flag before a machine's due for its next service, with service requests and maintenance records tracked per machine, so servicing happens on a schedule instead of after something breaks.
Every fault, service request and maintenance record stays attached to the machine permanently, so a handover between staff or a question from an inspector has a real history behind it, not a guess.
A QR name-plate on every machine turns a question about warranty or service history into a five-second scan instead of a trip back to the office computer, for staff and for members.
Staff scan a machine's QR name-plate and see its warranty status, full service history and any open faults on the spot, without leaving the gym floor or asking who ordered the machine originally.
Members can scan the same QR name-plate to report a fault directly, which is often faster than tracking down a staff member during a busy session, and it means small issues get logged before they become bigger ones.
A maintenance guides library attaches directly to specific machines, so the right instructions are one scan away instead of a search through a shared drive or a call to the supplier.
AI maintenance recommendations surface alongside a machine's record, giving staff a starting point for routine upkeep instead of guessing at what a specific machine actually needs.
Equipment is one of the biggest purchases a gym makes. Utilisation reporting and a printable asset register turn that spend into a decision backed by data, not a hunch about what looks busy.
See which machines are actually earning their floor space and which ones aren't, so the next equipment decision, whether that's a replacement or an addition, is based on real usage instead of a hunch.
A printable asset register PDF covers the full inventory for insurance, WHS or your accountant, generated from the same register you already keep up to date, not a separate document built once and never updated.
Equipment data sits in the same platform as members and billing, so it shows up in the same reporting suite instead of living in a spreadsheet nobody remembers to update after the first month.
Pair utilisation data with the free Equipment ROI Calculator to see the return on a new purchase before you commit to it, instead of after.
The WHS tracker on Grow keeps recurring safety obligations on schedule with an auditable record, and the allied health register keeps track of anyone renting space in the gym who isn't on your payroll.
Safety checks that need to happen on a schedule get auto-recurring due dates in the WHS tracker, so a monthly or quarterly obligation resets itself instead of relying on someone remembering the date.
Attach the evidence, a checklist, a photo, a signed form, directly to the obligation, and every completion is logged, so producing a record for an inspector or an insurer is a search, not a scramble.
Incident reports capture what happened, when, and what was done about it, keeping a clear record in the same platform as the equipment and the members the incident might involve.
Physios, massage and recovery providers renting space in the gym get their own register entry, visible to the front desk, so staff always know who's operating in the building and when.
Equipment register, fault logging, service scheduling, QR name-plates and utilisation reporting are included from Core at $199/month +GST, no separate module fee. The WHS tracker and allied health register unlock on Grow at $349/month +GST. See the full breakdown on the pricing page.
Gym equipment management software tracks every machine a gym owns: manufacturer, model, serial number, location, purchase date, warranty and service schedule, plus faults and maintenance history. For most gyms that information lives in a filing cabinet or a manager's memory instead of a system. VERVE Pulse builds an equipment register into the same platform as members and billing, included on every plan rather than sold as a separate tool.
There's no separate cost. The equipment register, fault logging, service scheduling, QR name-plates and utilisation reporting are included on every VERVE Pulse plan starting from Core at $199/month +GST. The WHS tracker and allied health register unlock on Grow at $349/month +GST. Most standalone asset-tracking tools charge their own monthly fee on top of your gym software; Pulse's equipment module doesn't.
Yes. Every machine in the register carries its manufacturer, model, serial number, purchase date, warranty and service schedule, with maintenance records and overdue or upcoming service alerts attached. A QR name-plate on each machine lets staff scan and pull up its warranty, full service history and any open faults right there on the gym floor, without digging through a filing cabinet or asking who ordered it.
Yes. Paste an order confirmation or upload a supplier invoice as a PDF or photo, and VERVE Pulse's AI reads it and fills in the register entry for you automatically. VERVE Fitness customers can also import their existing purchase history directly, so equipment bought from VERVE doesn't need to be entered machine by machine when a gym first sets up its register.
Staff log the fault against that machine's record in a couple of taps, and VERVE Pulse generates a printable "out of order" poster on the spot so members know not to use it. The fault sits in the maintenance history until it's resolved, service requests and records are tracked per machine, and members can scan the machine's QR name-plate themselves to report a fault if staff haven't spotted it yet.
Members don't see the equipment register itself, but every machine's QR name-plate lets a member scan it to report a fault directly, which is often faster than tracking down a staff member on a busy gym floor. Staff who scan the same plate see the fuller picture: warranty status, service history and any faults already logged, right there next to the machine.
The WHS tracker is a Grow-tier feature at $349/month +GST that manages recurring safety obligations with auto-recurring due dates, file attachments and an auditable completion log, plus incident reporting. It sits alongside an allied health register for physios, massage and recovery providers renting space in the gym, so compliance records live in the same platform as the equipment they relate to, not a separate binder.
Yes. Utilisation reporting shows which machines are actually earning their floor space and which ones aren't, so the next equipment decision is based on real usage instead of a hunch. A printable asset register PDF covers the full inventory for insurance, WHS or your accountant, and equipment data sits in the same reporting suite as members and billing rather than a standalone spreadsheet.
No, VERVE Pulse doesn't run a self-serve free trial, but the equipment register is included on every plan from day one, with the WHS tracker and allied health register unlocking on Grow. Book a demo and our team will show you the register, fault logging, QR name-plates and service scheduling live, using examples from your own equipment where possible.
Because VERVE Pulse isn't built by a software company that added a gym vertical. It's built by VERVE Fitness, a commercial gym equipment company that designs, builds and fits out gyms, so equipment was never going to be an afterthought bolted on beside members and billing. No other gym software vendor also builds the equipment it's tracking, which is why the register goes deeper than a generic asset list.
Equipment data works best sitting next to the team and the reporting it actually feeds.
Kiosk, door access and check-in data that feeds the rest of the platform.
Rosters, permissions and payroll export for your whole team.
Run the gym on the numbers, including what your equipment is doing.
One member record from lead to long-term member.
Cards and BECS direct debit that chases the money for you.
Booking, check-in and fault reporting, all in your members' pockets.