Free Gym Class Schedule Template

A well-structured class timetable is one of the most powerful retention tools a gym has. Members who attend group classes stay longer and refer more friends than those who train alone. This template gives you a complete weekly schedule grid pre-filled with popular class types, ready to customise with your instructors, rooms, and capacities.

Weekly Class Timetable

Class Details & Capacities

Class	Duration	Capacity	Instructor	Room	Equipment Needed
HIIT Circuit	45 min	20		Studio 1	Kettlebells, battle ropes, boxes
Express HIIT	30 min	20		Studio 1	Bodyweight / dumbbells
Vinyasa Yoga	60 min	25		Studio 2	Mats, blocks, straps
Yin Yoga	60 min	25		Studio 2	Mats, bolsters, blankets
Lunch Yoga	45 min	25		Studio 2	Mats, blocks
Spin	45 min	30		Cycle Room	Spin bikes, towels
Boxing Fitness	45–60 min	16		Studio 1	Bags, gloves, wraps
Mat Pilates	50 min	20		Studio 2	Mats, resistance bands, balls
Barbell Strength	50 min	15		Studio 1	Barbells, plates, racks
Strength & Tone	50 min	18		Studio 1	Dumbbells, resistance bands

How to Build a Class Schedule That Drives Retention

Group fitness is one of the strongest retention levers in any gym. Members who attend at least one class per week have materially lower churn rates than those who only use the gym floor. The reason is simple: classes create routine, community, and accountability — three things that keep people coming back.

When building your timetable, start with your peak times. For most Australian gyms, these are 6:00–7:30am, 12:00–1:00pm, and 5:00–7:00pm on weekdays. Fill these slots first with your most popular classes. High-energy formats like HIIT and spin work well in the early morning and evening, while yoga and Pilates can attract a lunchtime crowd looking for a recovery-focused session.

Weekends follow a different pattern. Saturday mornings are typically the busiest time, so schedule your highest-demand classes between 7:00am and 10:00am. Sunday tends to be slower, with members preferring gentler formats like yoga or a moderate-intensity strength class. Keep weekend offerings focused — three to five classes per day is usually enough.

Capacity planning is critical. Overcrowded classes frustrate members and create safety risks, while empty classes waste instructor fees and energy costs. Track attendance for every class and review the data monthly. The sweet spot is 65 to 85 per cent of capacity on average. If a class consistently runs above 85 per cent, add a second session at an adjacent time. If it runs below 40 per cent for three or more weeks, either move it to a different time slot or replace it with a format that better suits that audience.

Instructor consistency matters more than most gym owners realise. Members build relationships with their instructors and will often attend a class specifically because of who is teaching it. Try to keep the same instructor on the same class each week. When substitutions are necessary, communicate them proactively via your app, email, and at reception.

For studios and boutique gyms where group classes are the primary offering, explore software designed specifically for boutique studios that includes booking management, waitlists, and class pack billing. For a broader look at all the features a gym management platform should offer, see our features page.

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