Gym management software costs between $49 and $599 per month depending on gym size, features needed, and platform. Most gym owners pay $79–$299/month for a full-featured platform. Hidden costs — setup fees, transaction fees, SMS credits — can add a further $50–$200/month on top of the headline price.
Not all gym software plans are created equal. A $79/month plan from one provider can include features that cost $349/month on another. Before comparing prices, understand what each tier typically delivers.
| Feature | Entry ($49–$79/mo) | Mid ($100–$249/mo) | Premium ($250+/mo) |
|---|---|---|---|
| Member management (unlimited) | Partial | ✓ | ✓ |
| Class & appointment scheduling | ✓ | ✓ | ✓ |
| Online booking & self-service portal | Limited | ✓ | ✓ |
| Automated billing & payment processing | ✓ | ✓ | ✓ |
| Attendance tracking | ✓ | ✓ | ✓ |
| Email communications | Basic | ✓ | ✓ |
| Reporting & analytics | Basic | ✓ | Advanced |
| Mobile app for members | ✗ | Shared app | Branded app |
| Automated member follow-ups | ✗ | Basic | ✓ |
| AI churn prediction | ✗ | ✗ | Select platforms |
| Multi-location management | ✗ | Add-on | ✓ |
| Integrations (Stripe, Zapier, etc.) | Limited | ✓ | ✓ |
| Staff management | Basic | ✓ | Advanced |
| Lead & prospect tracking | ✗ | Basic | ✓ |
| Sales pipeline with stage tracking | ✗ | ✗ | Select platforms |
| Two-way member messaging (inbox) | ✗ | Basic | ✓ |
| Membership freeze engine (self-serve) | ✗ | Manual only | ✓ |
| Workout programming & leaderboards | ✗ | ✗ | Select platforms |
| Waiver & document management | Limited | ✓ | ✓ |
Feature availability varies by platform. "Partial" and "Limited" indicate that functionality exists but is restricted or requires upgrades. Always verify specific features with the provider before purchasing.
Below is a complete side-by-side comparison of the leading gym management software platforms, including entry-level, mid-tier, and enterprise pricing, contract requirements, and transaction fees. Prices are in USD per month.
| Platform | Entry Price | Mid-Tier | Enterprise | Free Trial | Contract | Transaction Fees |
|---|---|---|---|---|---|---|
|
VERVE Pulse
AI-powered · All-in-one
|
$79/mo Starter |
$199/mo Growth |
$349/mo Pro |
30 days | Month-to-month | None |
|
Mindbody
Enterprise-focused
|
$129/mo Starter |
$349/mo Accelerate |
$599+/mo Ultimate |
14–30 days | Annual recommended | 2.75–3.5% |
|
Glofox
Boutique-focused
|
$110/mo Base (est.) |
$235/mo Growth (est.) |
Custom Enterprise |
14 days | Annual (most plans) | Varies |
|
Zen Planner
CrossFit & martial arts focus
|
$79/mo Up to 50 members |
$224/mo Up to 250 members |
$348/mo Unlimited |
30 days | Month-to-month | Via Stripe (external) |
|
PushPress
CrossFit & gym boxes
|
Free Very limited |
$89/mo Core |
$159/mo Pro |
14 days | Month-to-month | Processing fees apply |
|
WellnessLiving
Broad market
|
$49/mo Starter (≤50 members) |
$199/mo Business |
$349/mo Business Plus |
30 days | Annual for best pricing | Varies by plan |
|
GymDesk
Simple & affordable
|
$75/mo Up to 100 members |
$110/mo Up to 250 members |
$150/mo Unlimited |
30 days | Month-to-month | None (Stripe external) |
Prices sourced from public pricing pages and vendor documentation as of March 2026. Competitor prices marked "(est.)" are estimated from available sources. Enterprise pricing varies significantly — contact vendors for exact quotes. All prices in USD.
Every payment your members make belongs to your gym. Platforms that take 2–3% of every transaction cost a 200-member gym $3,000–$6,000/year in fees alone. Pulse connects directly to Stripe with no platform cut.
The right price point depends heavily on your gym's size, model, and complexity. A solo PT studio has very different software needs — and a very different budget — than a multi-site gym group. Here's a realistic budget guide by gym type.
| Gym Type | Typical Members | Realistic Budget | Key Features Needed | Recommended Platforms |
|---|---|---|---|---|
|
Solo PT Studio
1 trainer, appointment-based
|
<30 active clients | $49–$79/mo | Booking, payments, waivers, session packs | WellnessLiving Starter, GymDesk, PushPress Free |
|
Boutique Studio
Yoga, Pilates, CrossFit, HIIT
|
30–100 members | $79–$199/mo | Class scheduling, memberships, automated billing, retention tools | Pulse Starter, GymDesk, PushPress Core, Zen Planner |
|
Mid-Size Gym
Traditional or functional fitness
|
100–500 members | $149–$299/mo | Full CRM, reporting, staff management, automated follow-ups, member app | Pulse Growth, Mindbody, WellnessLiving Business |
|
Large Gym
High-volume, multi-revenue streams
|
500–2,000 members | $249–$499/mo | Advanced analytics, marketing automation, API integrations, dedicated support | Pulse Pro, Mindbody Accelerate, WellnessLiving Business Plus |
|
Multi-Site Gym Group
2–10+ locations
|
500–5,000+ members | $349–$800+/mo | Multi-location management, centralised reporting, franchise controls, SSO | Pulse Pro, Mindbody Ultimate, Glofox Enterprise |
The right gym software price is not the cheapest — it's the one that delivers the most value relative to cost. Use this framework to determine what tier makes sense for your gym right now.
The ROI test
Before buying, ask: if this platform retains just 2 more members per month than my current system, does it pay for itself? For a gym with a $70/month average membership value, retaining 2 extra members generates $1,680/year — enough to justify most mid-tier platform costs. The math almost always works. The failure is in choosing a platform and not using it.
Monthly subscription price is only part of the story. Here's a realistic Year 1 total cost of ownership comparison for a mid-size gym with 150 active members, processing $15,000/month in membership fees, with 2 staff users and standard SMS usage.
Effective monthly cost: $931/mo
Effective monthly cost: $482/mo
Effective monthly cost: $199/mo
Assumptions: 150 active members, $15,000/month in processed payments, 2 staff users, standard SMS volume (~500 messages/month). Competitor transaction fees estimated at industry-standard rates. Glofox pricing estimated from available public data — confirm directly with vendor. All figures in USD.
Everything gym owners ask about software pricing.
Gym management software costs between $49 and $599 per month depending on gym size, features needed, and platform. Most gym owners pay $79–$299/month for a full-featured platform. Entry-level tools like GymDesk start at $75/month, while enterprise platforms like Mindbody can exceed $599/month when add-ons are included. AI-powered platforms like VERVE Pulse offer full-featured plans starting at $79/month with no transaction fees.
The average monthly cost of gym management software is approximately $150–$250/month for a mid-size gym with 100–500 members. This typically includes membership management, class scheduling, payment processing, and basic reporting. Add-ons like SMS marketing, custom app branding, and advanced analytics can push the true cost significantly higher — often to $300–$400/month all-in.
PushPress offers a free tier with basic membership and payment tools, though it has significant limitations on features and members. Most other platforms do not offer a permanently free plan but do offer free trials of 14–30 days. VERVE Pulse offers a 30-day free trial with cancel anytime — giving you full access to all features before committing to a paid plan.
Yes, Mindbody charges payment processing fees on top of its monthly subscription. Rates typically sit around 2.75%–3.5% per transaction depending on the plan. For a gym processing $15,000/month in membership fees, that's $412–$525/month in fees alone — adding $4,950–$6,300/year on top of the already-premium subscription price. Always factor transaction fees into your true cost comparison.
The most common hidden costs in gym software are: setup and onboarding fees ($199–$799), transaction fees on member payments (1.5%–3.5%), SMS credits for automated messaging ($20–$100/month), per-member pricing that scales as your gym grows, premium add-ons like custom branded apps or advanced reporting ($49–$199/month extra), and annual contract penalties if you switch early. Always calculate total cost of ownership — not just the headline monthly rate — before committing.
Glofox pricing starts at approximately $110/month for their base plan and ranges to around $350/month for mid-tier plans. Enterprise and custom pricing is available for large multi-site operators. Glofox does not publicly list all pricing tiers — you must contact their sales team for an exact quote. Note that Glofox typically requires annual contracts on most plans, which can create lock-in risk if your needs change.
The cheapest full-featured gym management software starts around $75–$79/month. GymDesk starts at $75/month and WellnessLiving at $49/month for very small studios. PushPress has a free tier but with limited functionality. VERVE Pulse starts at $79/month and includes AI-powered features like automated member follow-ups and churn prediction that typically cost significantly more on other platforms.
For gyms with 100+ members, yes — premium gym software typically pays for itself through reduced admin time, better member retention, and automated revenue recovery. A platform that costs $150/month more but prevents 3–4 cancellations per month at a $70 average membership value generates $2,520–$3,360/year in retained revenue. The key is choosing a platform that your team will actually use, and that has the retention automation tools to make an immediate impact.
Some do. Platforms like Zen Planner and some WellnessLiving tiers scale pricing based on active member count. This means costs increase significantly as your gym grows from 100 to 500+ members. VERVE Pulse, GymDesk, and PushPress all offer flat monthly pricing with no per-member charges — making them more predictable for growing gyms.
At the $79–$199/month price point, you should expect: unlimited member management, class and appointment scheduling, online booking and member self-service, payment processing integration, automated billing and dunning, basic email communications, attendance tracking, and standard reporting. More advanced features like AI automation, churn prediction, branded member apps, and multi-location management are found at $199/month and above — though VERVE Pulse includes many of these at the $199 Growth tier.
Starter at $79/mo. Growth at $199/mo. Pro at $349/mo. No transaction fees. No setup fees. No lock-in. 30-day free trial — cancel any time.